Site Policy

Effective date: 2026-04-28
Overview

Tournament Info ("we", "us", "the Site") provides tournament and competitive Warhammer 40,000 information, leaderboards, event listings, and community resources. This Policy describes non-legal site policies that complement our Privacy Policy and Terms of Service. It explains what data we collect, how we use it, the rights you have, and how we moderate content.

Definitions

"Personal Data" means information relating to an identifiable individual. "User Content" means any content you submit to the Site, including comments, event listings, and messages. "Third parties" include analytics providers, hosting providers, and other services we integrate with.

Data We Collect
Directly Provided Data

We collect information you provide directly when you contact us, sign up for features, or submit content (for example: your name, email address, and any other details you choose to share).

Tournament & Player Data (from partners)

We store and display competitive Warhammer data sourced from our partners (with their permission). This can include Personal Data such as player names, and game-related profile data such as factions played and army lists (including list text where available). We use this data strictly to display statistics, leaderboards, and meta analysis.

Automatically Collected Data

We collect technical and usage data automatically when you visit the Site, such as IP address, device and browser information, pages visited, referrer, and timestamps. This information is used to operate the Site, diagnose problems, and improve our services.

Tabletop Simulator Mod Telemetry

We also collect gameplay telemetry from the Tabletop Simulator workshop item FTC Map Base 10e Warhammer 40k Fork - Quality of Life Update. This data is sent to stats.hutber.com by the mod when tracked games are played.

For identified player tracking, the intended flow is opt-in inside the mod itself. A player should be shown an in-game choice before identified tracking starts. If that player declines, the map should not begin identified TTS tracking for that Steam account.

The TTS telemetry we collect can include: SteamID64 values for the players in the game; the display names observed by the mod; game creation and end timestamps; game version and date; game status; mission type and mission pack; game type; battlefield size; map pack, map name, map variant, map ID, layout, and derived map key; deployment card; primary mission card; secondary card selections; which player went first; score snapshots by round; final scores; final-confirmation clicks; dice roll timestamps; player side; number of dice rolled; counts of results showing 1, 2, 3, 4, 5, and 6; and event payload fragments the mod submits with those updates.

We use this telemetry to operate TTS features, provide live and historical game views, build aggregate statistics, detect abuse or broken submissions, and improve the mod and Site.

Third-Party & Aggregate Data

We may receive information from third-party services (for example, analytics or authentication providers), and we may create aggregated or anonymized datasets for research and analysis.

Data Sources & Attribution

A portion of the tournament and event data presented on this Site is sourced from the following third-party providers:

We use this data with permission from both Best Coast Pairings and Tabletop Herald. If you have questions about the use of their data on this Site, please contact us or the data providers directly.

TTS telemetry is sourced from the Tabletop Simulator mod linked above and from account/profile data that users choose to connect to the Site. Where TTS identity data is collected from gameplay events rather than directly from an account form, this page serves as the public notice describing the source and use of that data.

Best Coast Pairings: payment data (their services)

Best Coast Pairings may collect additional personal information for their own services (including payment processing and regulatory compliance). We do not collect or store payment card details, and we do not receive sensitive payment processing details from Best Coast Pairings.

“It is Best Coast Pairings LLC duty and responsibility to accurately collect and report the information that is used in our payment processing under United States and other global banking rules and regulations… In order to comply with these standards we are often required to collect and pass on information such as: the business type (individual or company), full name, date of birth, and address (depending on region).”

Learn more in Best Coast Pairings’ privacy policy: https://www.bestcoastpairings.com/privacy.

How We Use Data
Public Visibility Defaults For TTS

By default, TTS names, Steam IDs, and linked user profiles are not shown publicly on the Site. Public identity display remains separate from tracking consent. Users may opt in to two separate visibility controls in their account settings:

Even when these settings are off, we may still process and display anonymised or pseudonymised game telemetry, match metadata, dice aggregates, and other statistics that do not publicly identify the player by name.

Legal Bases For Processing

We process personal data under one or more lawful bases depending on the feature involved. For identified TTS telemetry, our intended position is to rely on an explicit in-game player choice before identified tracking starts. For narrower service telemetry, abuse prevention, debugging, and aggregate statistics, we may also rely on legitimate interests where appropriate safeguards are in place.

You can read the current TTS legitimate interests summary here: /lia.

Cookies & Tracking

We use cookies and similar technologies for session management, preferences, and analytics. Third-party providers (for example, Google Analytics) may set cookies and collect usage information according to their policies. You can control or disable cookies via your browser settings, but some Site features may require cookies to work correctly.

Third-Party Services

The Site links to and integrates with third-party websites and services. We do not control third-party content or privacy practices — please review their policies before providing information to them.

User Content, Moderation & Acceptable Use

Users may submit content such as event listings, comments, and other contributions. By submitting content you represent that you have the right to submit it and grant the Site a license to display and use that content as described in our Terms. We reserve the right to remove or restrict content that violates our Terms, is abusive, fraudulent, infringing, or otherwise harmful.

Content Removal & DMCA

If you believe content on the Site infringes your copyright, please submit a DMCA takedown notice to the contact address below. A valid notice should include:

  1. A physical or electronic signature of the copyright owner or authorized agent.
  2. Identification of the copyrighted work claimed to be infringed.
  3. Identification of the material claimed to be infringing and its location on the Site (URL).
  4. Your contact information (address, telephone number, and email address).
  5. A statement that you have a good faith belief the use is not authorized by the copyright owner.
  6. A statement, under penalty of perjury, that the information in the notice is accurate and you are the copyright owner or authorized to act on their behalf.

Send DMCA notices to: stats.gdpr@hutber.com

Counter-Notice

If your content was removed and you believe it was removed by mistake, you may submit a counter-notice. A valid counter-notice must include your contact information, identification of the removed material, a statement under penalty of perjury that you have a good faith belief the material was removed due to mistake or misidentification, and consent to jurisdiction for legal proceedings.

Security

We take reasonable measures to protect data, including encryption in transit and access controls. However, no internet service is completely secure. If a security incident occurs that affects personal data, we will follow applicable laws regarding notification.

Data Retention & Your Rights

We retain data only as long as necessary for the purposes set out in this Policy, unless a longer retention period is required by law. Where applicable you may request access to, correction of, export of, or deletion of your Personal Data. Contact us using the details below to make a request — we will respond in accordance with applicable law.

If you do not have a Site account but believe we hold personal data about you and want it removed, email gdpr@hutber.com. This address can also be used for access and export requests from people who are not able to use the in-account GDPR tools.

If we process your data based on legitimate interests, you may also object to that processing. We will review such requests in light of applicable law and the purpose for which the data is retained.

Children

The Site is not directed at children under the age of 13. We do not knowingly collect personal information from children under the applicable legal age. If you believe such information exists on the Site, contact us and we will take steps to remove it.

Accessibility

We aim to make our Site accessible to all users. If you encounter barriers or need assistance accessing any part of the Site, please contact us with details so we may improve accessibility and provide alternatives.

Contact Us

For general enquiries, corrections, or data-related requests, contact: stats@hutber.com. If you do not have an account and want access to or removal of personal data we hold about you, contact gdpr@hutber.com. For DMCA notices, use the address listed in the DMCA section above.

Changes to This Policy

We may update this Policy from time to time. Material changes will be posted on this page with a new effective date. For significant changes we will try to provide notice on the Site or via email if we have your contact information.